How to get your message into the monthly PTO email newsletter
- Please send submissions to [email protected] using the format described below
- Type [PTO Email Newsletter] in the subject line. This will help sort emails relevant to the announcements and ensure YOUR blurb gets added (not lost in email cyberspace)
When to submit your announcement
• Newsletter will go once a month on the following dates:
- August 28, 2023
- September 5, 2023
- October 2, 2023
- November 6, 2023
- December 4, 2023
- January 8, 2024
- February 5, 2024
- March 4, 2024
- April 1, 2024
- May 6, 2024
- June 3, 2024
• Deadline for submitting your blurb to be posted in the Monthly Announcements is always the prior Saturday, by 5 p.m.
•PLEASE begin to get the word out about your event or program 3-5 weeks in advance. This is very helpful for the success of your event/program, and for recruiting volunteers. Don’t forget to include volunteer and registration sign up links and contact info, if needed.
Formatting guidelines
• Include day of the week, date, and time (am or pm)
• Include location for events
• Include contact name and email **
• Include website if appropriate and SIGN UP LINK for volunteers
• Do not include images, attachments, or flyers
SAMPLE EVENT INFORMATION
Event Title
Date
Time
Location
Fee
SAMPLE EVENT ANNOUNCEMENT
Lexington Kids Fun Run
Saturday, May 5
9:00 am – 1:00 pm
Hastings Park, Lexington
$10/child Registration Fee. Adults Free
2-3 Sentence Description
Join us for the annual Fun Run to raise money for new gym
equipment. Kids ages 0 – 12 may enter to run and will
receive a free t-shirt. Water and snacks provided. Kids in
strollers welcome!
Contact info/website to learn more
For more information contact Ann Smith at (781) 555-1212
To register, visit www.lexingtonkidsrun.com